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ADMINISTRATIVE ASSISTANT

Principal Accountabilities

Communication:

  • Receives telephone calls and records and relays messages
  • Receives/Prepares/ Disburses departmental communication e.g Letters, memos, faxes, etc…
  • Coordinates/follows up with other departments for purposes of information gathering.
  • Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager.
  • Prepares presentation to internal/external parties.
  • Prepares meeting agendas and takes the minutes of the meetings.

Office Management

  • Schedules meetings and reminds manager/department staff of the same.
  • Coordinates conferences/events/activities.
  • Organizes and maintains departmental files.
  • Requests and receives office equipment/stationary.
  • Receives department visitors.
  • Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave.
  • Monitors staff attendance and informs the manager of late arrivals/early departures.

Travel

  • Handles necessary travel arrangement through coordination with government relations and travel agents.

General

  • Performs similar or related tasks as requested by the manager.
  • Records departmental budget expenditure.

Minimum Requirement (Education, Experience and Skills)

  1. Secondary Education (12 grades)
  2. 3 years experience in a similar capacity
  3. Sound knowledge of Microsoft Office (Word, Excel, and Power Point)
  4. Good written and spoken English/Arabic
  5. Good interpersonal skills

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